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Stay Organized
STEP 4
As you start to promote yourself, you will be
sending and receiving too many items to keep straight in a pile or in
your head. Don't reinvent the wheel…use our system that
works! Save yourself time, money and a lot of frustration.
IN STEP 4, WE WILL TEACH YOU:
1. How to set up your files for easy access.
2. The importance of filing information about you.
3. How to develop files for each of your target colleges.
4. When and where to file information sent to you by colleges.
5. How to keep track of what you send to coaches.
6. How to manage follow-up correspondence with coaches.
7. How to keep track of your phone conversations with coaches.
Now, go to your Scholarship Workbook to get started with STEP 4. Track your progress on your "Checklist
for Success."
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Filing 101
As you go through this process of pursuing a sports scholarship, it is very important to stay very organized in order to save yourself valuable time, money, and frustration! When you are organized, you avoid the stress of not being able to locate an important piece of information (such as, a coach's name!) Here is how to get started with your filing system. . . . more...
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FILE:
Information
About YOU
You will start by gathering, organizing and filing the information about you! Keep a list of your activities beginning in the summer before your freshman year. List your involvement in extracurricular activities, committees, clubs, volunteer work, employment, community projects, camps, and other accomplishments. Include awards, honors, and records you have set . . . more...
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FILE: Articles About You and Your Team
Gather all articles that mention you, your team, your record, your stats, etc. Even if your name is not mentioned, there might be information that a college coach would find valuable. Pick the most important articles and make a copy for each college coach on your list. Highlight your name and any pertinent information regarding you . . . more...
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FILE:
Contact Information for
Each College on Your List
After you develop your target list of 20-25 universities, you will need to make a file for each one. Label each folder with the name of the college and the conference. On the front of the folder, list important information that you will need to correspond with the coach, such as: his name, address, telephone numbers, and email address. You will also want to have the information for the assistant coaches listed. . . . more...
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FILE: Correspondence YOU Send to Coaches
Your "Letter of Interest" should be the first item filed. You will initiate the recruiting process with your "Letter of Interest" that you write to introduce yourself to the coach. Make a copy, date it, and put it in the university's file. After that, every time you write to the coach, you must make a copy of the correspondence, record the date . . . more...
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FILE:
Information Sent to You From Coaches
As you establish new relationships with the college coaches, you will be receiving more information than you ever imagined! After you have initiated the contact with a university, the coach can send you general information on the university, a brochure on the sports camps they offer, and a prospective student-athlete questionnaire. . . . more...
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FILE:
Reference Letters and Letters From Parents to Coach
Most reference letters that are written on your behalf (from someone you respect and knows you well) will be sent straight to the college coaches. If you can get a copy, great! If not, you must note on the university's file the name of the person who wrote a reference letter and the date it was sent. By their name, record the date you sent your thank you note. . . . more...
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FILE:
Your Important Documents
Any information that you will need to fill out college applications should go in this file. You may want to start gathering medical information, including vaccination records, because you will need them to fill out medical questionnaires and insurance forms for your college before arriving on campus. . . . more...
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